ACTED Base Manager Jobs in Uganda
ACTED Base Manager Jobs in Uganda
ACTED UgandaACTED in Uganda is committed to supporting the development of climate-sensitive livelihood activities, with a primary focus on agricultural activities throughout the Karamoja region and Northern Uganda.
ACTED Uganda’s actions aim to enhance resilience through climate sensing and community engagement and to support agricultural livelihoods.
Identify Funding Opportunities
Identify new donors for diversifying ACTED donors’ portfolio including private companies and private foundations
Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals
Update on a monthly basis the Donor Follow Up (DFU) which documents latest negotiations and proposal possibilities with donor
Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and ensure their input in the logframe development (in particular the formulation of SMART indicators);
Oversee the development of fundraising documents (Expression of Interests, concept notes, proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance
Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound
Management and Internal Coordination
Staff Management
Ensure that staff in the department understands and is able to perform its roles and responsibilities;
Manage a team of Project Development Officers, Interns and Assistants delineating their responsibilities and follow-up the work plans and day-to-day activities;
Ensure a positive working environment and good team dynamics;
Manage interpersonal conflicts between departmental staff members;
Undertake regular appraisals of staff and follow career management;
Identify the PDD training needs, discuss plans with the coordination and HR for both internal and external trainings, and implement them according to PDD strategic and operational priorities;
Coach, train, and mentor the PDD team with the aim of strengthening their technical capacity, exchanging knowledge within the PDD team and providing professional development guidance.
Internal Coordination and Communication
Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by ensuring implementation of ACTED coordination mechanisms (WAM, MCM) and dissemination to relevant staff;
Ensure these meeting minutes are sent monthly to HQ;
Ensure regular and clear communication with ACTED HQ GMU and finance to keep it updated about latest development, so that GMU can best advice you ahead of a task.
Filing
Implement a filing system end ensure the proper filing of contractual project
documents both in hard and soft copies;
Together with AMEU, set up a Resource Centre at the office regularly updated with appropriate and relevant external and internal resources.
Project Implementation Follow-up
Project Implementation Tracking
Support Project Managers in project implementation through trouble shooting and eliminating blocking points
Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
Ensure that relevant project information are up-to-date and available for reporting purposes
Project Quality Control
Ensure the application of a practical field based M&E system/plan for each project
Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
Ensure beneficiary feedback mechanisms are in place
Support with the documentation of best practices and lessons learnt for projects implemented in the sub-area/base
Partner Management
Identify potential local partners in the sub-area/base based on an assessment of complementarity and added value
Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
Security Management
Analyse the security context at base level and in close collaboration with the Area Security Manager contribute to defining, analysing and evaluating risks
Engage with relevant key stakeholders at base level to ensure access and support of interventions
Address security and safety risks by implementing standard operating procedures defined for the base
Ensure the offices and houses conform to recommended security, health and safety standards
Ensure all staff in the base adhere to security procedures
Ensure security incidents at base level are promptly reported to the area and capital
Expected Skills and Qualifications
Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology)
Strong writing abilities and analytical skills
Skills in political sciences or international relations
Ability to work efficiently under pressure
Previous experience in the humanitarian field, proposals development, and donor relations
Previous experience in team management
Previous experience abroad
How to Apply
Please send your application to jobs@acted.org, under Ref BM/UGA
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