Acted Area Coordinator Jobs in South Sudan

Acted Area Coordinator Jobs in South Sudan

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED South Sudan

ACTED operations in South Sudan aim to improve food security, ensure access to livelihoods and develop resilience and emergency programmes. Since the eruption of the South Sudanese conflict in December 2013, ACTED has been contributing to the delivery of humanitarian services to internally displaced persons, refugees and host communities.

As camp manager ACTED continues to coordinate and provide camp management services in Protection of Civilian (POC) site in Juba and Bor, informal settlements in Wau and refugee camps in Maban.

You will be in charge of

1. Positioning

Context analysis: Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)

Strategy Implementation: Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular

Identify new opportunities and new sectors of intervention

Consolidate and stabilizate programming
Review the geographic and thematic footprint

Ensure activities are relevant and meeting area/beneficiary needs

Identify ACTED added-value

Ensure humanitarian principals are adhered to
Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value

Networking, positioning and general representation

Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;

Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED

Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level

Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level

Proposal development

Lead assessment(s) at area level to ensure proposals are relevant

Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy

Contribute to budget design ensure budget needs at area level have been taken into consideration

Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

Promotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus

2. Management and Internal Coordination

Staff Management

Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments

Promote team building, productivity and staff welfare

Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management

Manage interpersonal conflicts among staff at area level

Internal Coordination

Facilitate interdepartmental communication and information sharing for a positive working environment

Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up

Project Implementation Tracking

Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points

Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports

Ensure that relevant project information are up-to-date and available for reporting purposes

Ensure coordination and complementarity amongst projects within the area of intervention

Project Quality Control

Ensure the application of a practical field based M&E system/plan for each project

Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources

Advise Project Managers to adapt projects according to monitoring and evaluation findings

Ensure beneficiary feedback mechanisms are in place

Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.

Partner Management

Identify potential local partners in the area based on an assessment of complementarity and added value

Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management

Finance Management

Control project budgets at area level to avoid under/over spending

Ensure accurate budget forecasting and efficient cash flow management

Ensure timely and accurate area finance TITANIC reporting

Logistics & IT Management

Ensure timely procurement and adherence to rules of origin and nationality at area level

Ensure quality supply management at area level

Ensure proper asset management at area level and enforce asset investment policy

Ensure proper stock management at area level

Ensure proper IT systems, data back-up and protection from malware at area level

Ensure sufficient and reliable means of communication at area level

Ensure timely and accurate area logistics TITANIC reporting

Administration and HR Management

Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request

Proactively adapt the staffing structure to needs and funding

Ensure regular performance appraisal and career management for staff at area level

Ensure timely and accurate area HR TITANIC reporting

Ensure timely exit forms

Transparency/Compliance Management

Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures

Ensure that staff is aware of ACTED’s transparency and whistle blowing policy

Security Management

Analyse the security context at area level and in close collaboration with the Country

Security Manager contribute to defining, analysing and evaluating risks

Engage with relevant key stakeholders at area level to ensure access and support of interventions

Address security and safety risks by implementing standard operating procedures defined for the area

Ensure the offices and houses conform to recommended security, health and safety standards

Ensure all staff in the area adhere to security procedures

Ensure security incidents at area level are promptly reported to the capital

Expected skills and qualifications

University education in a relevant field such as international development, emergency operations, humanitarian programming, technical degree in camp management, or the like

Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes

Base management skills preferred

At least four years relevant work experience, preferably including camp settings

Proven capabilities in leadership and management required

Ability to work well and punctually under pressure

Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms

Ability to work well and punctually under pressure

Knowledge of local language and/or regional experience an asset

Conditions

Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience

Living allowance of 300 USD

Lodging and food provided in the ACTED

Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)

Flight tickets in and out + Visa taken in charge by ACTED

Provision of medical and repatriation insurances

Acted Area Coordinator Jobs in South Sudan