Act NGO Jobs in Kenya
Act NGO Grants Officer Jobs in Kenya
ResponsibilitiesGrants Making and ManagementSupport in the solicitation process of potential grantees.
Carry-out pre-award assessments of potential grantees to establish their level of capacity.
Prepare grant documents (selection memos, negotiation memos, budget reviews, grant agreements, modifications, closeouts and related correspondences) Maintain Act’s grants financial tracking systems and share relevant information with concerned parties as appropriate.
Undertake regular financial reviews and give appropriate recommendations to grantees on areas that need correction or improvement in their systems and procedures.
Reporting & Monitoring (Financial and Programmatic)
Review financial reports from grantees to ensure financial compliance against grant budget
Review cash requests from grantees to ensure the amounts requested are reasonable and within approved budgets.
Review all partners’ deliverables to ensure grant compliance provide feedback as appropriate.
Assist in the compilation of data and preparation of monthly, quarterly, and annual reports,
Regularly visit the partners to conduct compliance reviews and provide mentorship as necessary.
Filing and Administration
Maintain and update hard copy grant and working files. Slots within these files should be clearly labeled and organized for ease of reference.
Open new grant file for every new grant.
Ensure that all grant files are kept under lock and key.
Scan all key grants documents and have soft copies saved in the sever.
Financial Management
Assist in budget preparation for the CSOs consistent with their project proposals.
Prepare indicative budgets for all planned new work.
In consultation with the finance officers track budgets to ensure compliance with Act! and donor funding guidelines and requirements.
Qualifications
A Bachelor’s degree in Commerce, Accounting or related business field.
At least CPA II professional certification.
At least Three (3) years’ experience supporting administration of grants and contracts.
Previous work experience in grants or finance related field especially on USAID, SIDA and DFID funded projects.
Willingness to travel extensively within Kenya, work extended periods in the field and interact effectively with local communities and willingness to learn new approaches.
Good negotiation and problem solving skills.
Good analytical, interpersonal and communication skills.
Highly proficient in MS Word, Excel, Access, Power-Point and applications and use of internet for research purposes
How to apply
Interested candidates should send their resume by 15th November, 2017 to:
hr.admin@act.or.ke
For more information and job application details, see; Act Ngo Grants Officer Jobs in Kenya
Act NGO Head of Grants Jobs in Kenya
Responsibilities
Grants Management
Ensure effective implementation of the grants management policies, rules and procedures that meet industry best practices and ensure full understanding by the grants team as well as compliance of the grants management process at all levels within Act!.
Develop procedural documents and processes and ensure full understanding of
the grants management process at key levels within the institution as well as coordinate grants management systems across programs to ensure high quality and consistency.
Ensure Act!’s grants management policies in relation to selection of partners are fully adhered to.
Oversees overall tracking of grants pool while closely monitoring the obligations from donors and grant obligations to recipients/grantees. Ensure that Act! never commits more funds than obligated by donors.
Capacity Development Coordination
Collaborate with the Capacity Development Team to identify priority areas for training of partners and develop strategic interventions to assist partners.
Coordinate the development of training materials for potential grantees on proposal design and budgeting skills.
Coordinate with the Capacity Development Team, to organize and facilitate (as necessary) grants management workshops for grantees/partners to provide guidance on good grants management and on compliance with donor regulations.
Monitoring and Reporting (financial and programmatic)
Monitor grantee advance and liquidation balances closely and ensure timely liquidations.
Review all payment requests to ensure they meet the standards of allowable, allocable and reasonable.
Collaborate with the Program Management Team to review program and financial reports from partners to ensure compliance against program description against grant budget.
Compliance audit coordination
Monitor partners procedures designed to comply with regulations.
Liaising with the Compliance Officer as necessary, coordinate the investigation of suspected violations of proper applications.
Oversee the assistance to grantees to resolve audit problems identified in audit management letters.
Qualifications
Bachelor’s degree in Commerce, Accounting or related business field. A Master’s degree in the relevant field will be an added advantage
Certified Public Accountant of Kenya (CPA-K) or ACCA qualifications
Ten years’ experience managing financial administration of major donor grants and contracts.
At least five years’ experience in administering grants and contracts.
Excellent analytical skills to successfully perform financial reviews and other quantitative analyses.
Familiarity with major donors’ auditing requirements and demonstrated ability to exercise financial oversight of grant programs.
Highly proficient in MS Office, spreadsheets and database skills.
Excellent written and oral communications skills.
Ability to independently prioritize and successfully perform assigned tasks.
How to apply
Interested candidates should send their resume by 15th November, 2017 to:
hr.admin@act.or.ke
For more information and job application details, see; Act Ngo Head of Grants Jobs in Kenya
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