ACODEV Finance and Administration Officer Jobs in Uganda
ACODEV Finance and Administration Officer Jobs in Uganda
ACODEV is an NGO that was established in 2003 and fully registered by government of Uganda. Initially founded as a self funded health program to fill service delivery gap in communities during the political insurgency in the Rwenzori region of Western Uganda that witnessed human rights abuses, gender based violence, breakdown in social and health systems; ACODEV has grown and expanded its programs for the benefit of communities targeting children and youth in various districts of Uganda.
Today we have presence in more than 28 districts in Western, Central and Northern regions of Uganda. We are spreading our wings with different innovative development and humanitarian programs to other parts of Uganda, East and Southern Africa.
ACODEV envisions a society where children, women and men are happy, healthy and economically productive. We strive to serve and empower individuals, families and communities through innovative solutions in the areas of human rights, HIV/AIDS, reproductive health, child health and institutional capacity strengthening in East and Southern Africa.
Our values include mutual respect for all, commitment, integrity and excellence. Our interventions are now anchored on i) Human Rights Program focusing on child rights governance and protection of children from violence, exploitation and abuse ii) Adolescent Reproductive Health program targeting reduction of emotional and health burdens faced by adolescents/youth; mothers, newborns and children; and iii) HIV/AIDS Prevention and Mitigation that addresses prevention and impact of HIV/AIDS in order to achieve reduction in prevalence and effects of the disease to individuals, families and communities .
Responsibilities
Financial Monitoring and Reporting.
Responsible for preparing monthly advances aging analysis reports and submit to the Project Coordinator to follow up with staff with overdue accountabilities
Timely post coded financial data into quick books from wide variety of documents, verifying and ensuring accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data
Prepares recurring reports as schedules and special reports, as required for budget preparations, audit and others reasons
Support the Finance Manager in closing year end account and assist in the preparation of year end reports related to accounts receivables, accounts payables, prepayment and cash deposits
Ensure clear audits trail of processed transactions and their linkage to the accounting system. Prepare and submit monthly bank and cash reconciliation reports for ACODEV and other internal management reports for review by the Finance Manager
Manage the project funds and expenditures at the project office including processing payments via petty cash submission of approved payment requests to Project Coordinator and Finance Manager
Provide support in external and internal audit of the institution
Prepare fuel consumption and motor vehicle monthly expenses analysis report
Financial system and compliance to policies and regulations
Conduct first level reviews of all financial documents to ensure all supporting documents are attached for accuracy and completeness before forwarding to the Finance Manager for authorization
Ensure/ Enforce that project meet donor contractual requirements and complies with donor policies and regulations and total adherence to the financial systems by all finance and administration personnel, accounting officers at various levels and users of financial resources
Ensure all financial activities comply and are consistent with ACODEV policies and procedures, international accounting and auditing standards and adhere to the terms and conditions of the donor agreement
Processing of Payments, Recording and Documentation[
Prepare journal vouchers for
liquidation of staff advances and submit to the Finance Manager for approval before posting into QuickBooks
Provide support to the field staff and work closely with them to ensure that financial information is accurate and up-to-date and offer feasible solutions whenever need arises.
Responsible for ensuring timely payment of all staff travel advances including vendor invoices, staff and reimbursements to staff, bank transfers, and payroll liabilities in line with ACODEV policies, procedures and authorizations
Responsible for initiating for payments into the business online and mobile money platforms and also follow up with the signatories to ensure that batch payments instructions are timely sent to the bank
Responsible for creating beneficiaries, preparing payments instructions into the mobile money platform, print out proof of payments and ensure that they are adequately attached onto the beneficiary’s payments including staff
travel advances
Maintaining a proper filing system for all transactions, within assigned responsibilities, for audit and accounting purposes
Carry out weekly cash accounts and support them with cash certificates and also ensure that cash refunds from staff is timely banked at end of cash week
Prepare contracting documents, LPO, Land contract documents as per the award and follow up on approval
Procurement and Logistics Management
Coordinate the purchasing of goods and services needed for the implementation of
including goods and services of ACODEV
Manage the vehicle fleet belonging to ACODEV (follow the rules for the use of vehicle, for the maintenance of the vehicles, management of the fuel purchases, insurance etc)
Support the preparation of the of new project budgets with documented and updated information on goods and services availability and price lists
Prepare contracting documents, LPO and contract documents for the office as per the award and follow up on approvals , ensure orders and contracts are sent to successful bidders on time and send tender notifications to both successful and unsuccessful bidders
Prepare bid analysis including sourcing for price quotations for the project and present to the Procurement Committee for review and responsible for taking procurement committee minutes when called upon
Requirements
The ideal candidate for the Finance and Administration Officer career opportunity should hold a Bachelor’s degree in Finance, Accounting or business related field; ACCA, CPA at least level 11
At least three years’ relevant experience in financial management and / or Accounting in an NGO setting
Experience with QuickBooks accounting system strongly desired; working with mobile money payment system is strongly desired
Excellent verbal and written communication skills in English.
Computer literacy skills i.e. proficiency in Email, word processing, spreadsheets
Team player as well as able to work independently with minimum supervision.
Personal Competencies: Proactive problem solver, contributing to team success, Respect for others, with high level of Integrity.
How to Apply
Interested and qualified candidates should apply online by 16th August, 2019
For more information and job application details, see; ACODEV Finance and Administration Officer Jobs in Uganda
Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.
Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.
Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!
