ACHAP HR & Administrative Officer Jobs in Kenya

ACHAP HR & Administrative Officer Jobs in Kenya


Summary Scope of Work:

  • The Human Resources & Administration Officer will coordinate and support the execution of the ACHAP HR strategy and operational plans in support of high-quality programs ensuring Health and Healing to All.

  • This entails management and provision of the day-to-day HR services including; recruitment, HR administration, salary and benefits, staff development, performance management, employee relations and implementing and managing HR procedures as per the HR policies and the labour law.

  • The officer will also be responsible for providing administrative/office management support to the ACHAP Nairobi office and extending to other offices as required.

    Responsibilities

    Human Resources Management

  • Provide support to the Finance & Administration Manager in implementation of HR and Administrative strategy, policies and procedure.

  • Maintaining up-to-date employee records (electronic and hard copy) and ensure the staff files are complete and all maintained in a confidential and secure manner.

  • Providing answers to staff queries on various HR policies, good practices for effective and motivated staff.

  • Responsible for maintenance, approval and tracking of staff leave records.

  • Support in the recruitment process including review of job descriptions, advertisements, screening of applications, interview and selection process, reference checks and contracting on assigned positions.

  • Tracking payroll changes details (salary and allowances) every month and liaise with the Finance Office.

  • Assist the administration and management of the Staff Pension Scheme including; new members registration and refunds and records.

  • Responsible for the coordination of welfare initiatives e.g. staff retreats, team building and meetings, wellness activities, health and safety initiatives.

  • Help coordinate and support HR processes, activities and service delivery in sub offices to ensure they meet latest ACHAP, donor and legal requirements and standards and reflect best practices.

  • Provide analytical reports on HR related data, metrics and trends to support in decision-making, workforce planning and development.

  • Coordinate the performance management processes including performance mid-year end of year and performance improvement plans (PIP).

  • Fostering a healthy employee relations environment providing staff avenue for escalating grievances and manage the progressive disciplinary process

  • Advice on the emerging HR
    issues.

    Administration Support

  • Oversight over the office administration and logistics including front office, cleaning and related services.

  • Ensure that the office is secure and there is adequate access control during and after office hours.

  • Ensuring that new staff are oriented on security policy and are issued with necessary access cards/keys.

  • Overseeing petty cash usage: authorizing usage, reviewing expenditures & reconciliations and doing petty cash counts.

  • Ensuring coordinated booking & utilization of meeting rooms and visual-audio resources.

  • Implementing the Safety & Security policy in Nairobi Office.

  • Maintaining and replenishing the first aid kit as necessary.

  • Assume other responsibilities as assigned.

  • Supervises maintenance of office vehicles, ensures timely servicing and monitors documentation related to these vehicles i.e. insurance, etc.

  • Any other related duties as may be assigned.

    Required Qualifications

  • Bachelor’s degree preferably in the field of Human Resources Management.

  • CHRP Certification and member of IHRM (K).

  • Minimum 3 years relevant experience preferably in an International or local NGO.

  • Proficiency in MS Office and use of Human Resources Information Systems.

  • Supervisory experience would be a plus.

    Personal Skills

  • Strong relations management abilities. Ability to relate with people at all levels internally and externally. Strategic in how you approach each relationship

  • Strong customer service ethic and abilities.

  • High level of integrity and able to maintain confidentiality.

  • Excellent interpersonal and communication (oral and written) skills.

  • Excellent organizational skills including the ability to handle a variety of assignments.

  • Excellent communication and interpersonal skills.

    How to Apply

  • Interested candidates should submit their applications to:

  • hr@africachap.org indicating the position you are applying for on the subject of the email. Closing date: 30th September 2020


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