ACAV Grants and Compliance Specialist Jobs in Uganda
ACAV Grants and Compliance Specialist Jobs in Uganda
Job Purpose The Grants and Compliance Specialist will support compliance, grants management and program operations functions and day-to-day implementation of the EU grant.
He/she as resources person for fiscal and programmatic compliance matters will focus on the process and compliance aspects of grant making and procurement, monitoring, providing grantee support on financial management and contractual compliance to ensure that the project is carried out in accordance with UE regulations and the approved grants and procurement manuals
The Grant and Compliance Specialist will support on financial management and compliance capacity development to Koboko Municipal staff and CBOs involved in implementation EUTF Project.
Salary Level
Salary and conditions will be in accordance with ACAV’s Terms of Employment for national staff.
Reporting to
Project Manager
Main Duties and Responsibilities
Review and interpret funding agency guidelines and regulations and ensure compliance with program announcement and all applicable regulations.
Ensure proper Internal controls are instituted, internal auditing, anti-corruption, tax fraud is observed.
Ensure Implementing partners compliance with donor (EU) rules and regulations e.g. developing procurement announcements, reviewing requests for proposals (bids), announcing successful bidders etc.
Develop, monitor and report on award deliverables according KMC s MOU with the European Delegation in Uganda.
Train project and implementing partner staff on donor compliance and approval requirements.
Maintain documentation for contracts and major procurements in collaboration with the program staff and in line with EU Practical Guidelines (PRAG).
Identify potential areas of compliance risk factures; remain abreast of all compliance changes, activities and identify trends; communicate appropriately with implementing partner staff concerning policies, procedures and updates.
Work with KMC /ACAV Program staff to develop an effective compliance training workshop and provide necessary training to program staff as it relates to grant administration and compliance policies.
Provide compliance update reports to senior management as directed or requested.
Participate in meetings with implementing partner (KMC) and development of activities as directed.
Ensure financial transparency and anti-corruption.
Design and execute monitoring processes of implementing partner (KMC) including conducting file audits, assessments and documenting results and analyzing data trends.
Take a hands-on approach to supporting the implementation of grants and operations program functions to support the on-time implementation of technical program activities. Seek flexible solutions to support technical activity implementation while maintaining compliance.
Lead, review, and coordinate the preparation and submission of program and financial reports.
Generate and disseminate periodic internal reports on the status of grants, contracts, and sub-agreements.
Evaluate expenditure data and make projections to ensure appropriate use of funds.
Undertake any other duty assigned by the supervisor for the achievement of the project objectives or results.
Education and Professional Experience
Bachelor’s degree
in Business Administration, Bachelor of Commerce, Bachelor of Science in Accounting or an equivalent.
Master’s degree in business administration, public administration, or related field preferred or CPA/ACCA is preferred.
Minimum of seven (7) years of professional experience in managing EU grants
Specialized training in Grants Management (course hours) is preferred
Financial background – accounting, finance, etc.
Working knowledge of EU rules and regulations.
Professional Requirements
Experience interpreting and applying EU laws, regulations and procedures, statutory and regulatory requirements, and policies, such as EU PRAG.
Demonstrated understanding of financial management terms and procedures and strong financial acumen
Demonstrated ability to interact effectively with individuals at all levels to assist in the planning and coordination of activities and provide guidance.
Ability to exercise independent judgement, initiative and resourcefulness in making decisions
Must have a well-developed sense of propriety, diplomacy, and political acumen
Exhibits superior ethics and has a reputation for integrity and forthrightness
Superior analytical skills and ability to think in a constructive manner
Detail-oriented, works well with deadlines and under pressure, and on several projects with overlapping deadlines.
Superior collaboration and relationship building skills and professionalism in interpersonal relations
Experience in working with partners with low or less sound rules and regulations
High level of competency in managing highly complex projects
Superior written and verbal communication skills
Strong skills MS Office, and expert knowledge of Excel.
Personal Requirements
Strong problem-solving approach with the ability to anticipate problems and proactively suggest solutions.
Excellent time management skills with the ability to manage multiple priorities and meet the deadlines.
Demonstrated capacity to work under pressure, while being reactive to unexpected demands or changes.
Strong interpersonal and communication skills.
Actively support organisational learning and innovation.
Desirable Criteria
Previous experience of working in support of local governments to improve service delivery, accountability and capacity building.
Previous work experience in the project area or West Nile, Uganda is an added value.
Readiness to start work by November once considered
Job duration
Job duration will be 27 months with initial one-year contract renewable depending on performance and availability of funding and 3 months’ probation period.
How to Apply
For more information and job application details, see; ACAV Grants and Compliance Specialist Jobs in Uganda
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