Abt Associates Sub-County Finance Assistants Jobs in Kenya

Abt Associates Sub-County Finance Assistants Jobs in Kenya

Overall, Purpose:

The major purpose is to support the Country Finance and Administration Manager and County Finance Assistant in collecting the required information from Sub-County operation sites for processing payment of sub-county spraying staff besides observing proper accounting procedures, systems, and internal controls in Sub- County field stations.

Responsibilities:

Providing support to county finance assistants for vendor and payroll processing and data reconciliation

Compile team member payroll data and other records to ensure the timely and accurate disbursement of payments.

Analyzing, researching, validating, and correcting any payroll issues on a weekly basis

Responsible for correcting and resolving errors to avoid seasonal staff employees receiving incorrect payments.

Responding to staff queries regarding payroll and vendor matters.

Monitoring and, where necessary, escalating issues to avert errors.

Processing payments and post-payroll activities, identifying errors and resolving them.

Reinforce payroll output transmissions communication and off-cycle requests at the field stations.

Assist the finance teams within the organization by providing information and reconciliation reports.

Identify and resolve general ledger posting queries.

Assist in developing a database of all field staff involved in the allocated sub-county.

Ensuring that the daily work logs are completed, signed, and submitted by team leaders and supervisors.

Obtains and maintains personal information from operation sites spray teams which is used in administering their pay e.g., ID number, telephone numbers.

Collecting financial data from field stations and verifying the accuracy of information/support documentations and reasonableness of costs.

Organize the financial document filing system and submit it to the county finance assistant.

Assist in verifying and processing payments.

Provide a high level of customer service to all staff and external vendors of the organization.

Maintain strict confidentiality as it relates to all information.

Perform other ad hoc projects duties as assigned by supervisor.

Always ensure adherence to COVID 19 mitigation measures.

Required minimum qualifications, skills and abilities

Training in accounting/finance or its equivalent preferably CPA (K)

Additional 1 year experience working as an account clerk in a busy professional environment.

Knowledge, Skills, and Abilities:

Proficiency in English and Kiswahili.

Knowledge of payroll processing and reporting

Excellent levels of numeracy and computer literacy

High accuracy and productivity

Strong organizational skills

Financial services operations or administrative experience a plus

Must have the ability to multi-task.

Working knowledge of Microsoft Outlook, Word, and Excel

Strong presentation and facilitation skills

Ability to use spreadsheets and other accounting software.

Strong interpersonal skills and ability to work in a team.

Desirable

Ability to work with minimal supervision.

Willingness to reside within the County of jurisdiction.

Willingness to work for 6 days in a week (Monday to Saturday).

Strong organizational and interpersonal skills and ability to work in a team-oriented setting.

How to Apply

Interested candidates are encouraged to send a cover letter and updated CV to Kenyajobs@abtassoc.com with the title of the position being applied for in the e-mail subject line specifying the work location preferred

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