AAH Business Incubator Finance and Admin Officer Jobs in Kenya

AAH Business Incubator Finance and Admin Officer Jobs in Kenya

Action Africa Help International (AAH-I) is a regional African-led non-governmental organisation
that supports livelihood-challenged communities in East and Southern Africa to sustainably improve their well-being and standard of living.

With Country Programmes in South Sudan, Kenya,
Somalia, Uganda, Zambia and recently in Djibouti, AAH-I has over 25 years’ experience working
with communities in conflict and post-conflict situations, including refugees, internally displaced people and host communities. More recently AAH-I has expanded its activities to work with other marginalised communities, including pastoralists and people living in informal urban settlements.

Department:

  • Finance
    Reports to:
  • Area Manager
    Liaises with:
  • HR Officer, Finance Manager AAH-I, Senior Business Incubation Officer,
    Livelihood Coordinator
    Duty Station:
  • Kakuma, Kenya

    Job Summary:

    To ensure all Business Incubation financial and admin processes are functioning effectively and
    efficiently.

    S/he will plan, execute and evaluate all activities of financial management of the
    Business Incubators in Kakuma and Kalobeyei and accounting processes in the field location and
    be responsible for creating, reviewing, updating and enforcing compliance of the project’s financial policies and procedures.

    Duties & Responsibilities

  • Prepare, examine, and analyze accounting records, financial statements, and other financial
    reports to assess accuracy, completeness, and conformance to reporting, cost control and
    procedural standards.
  • Oversee all admin and procurement duties of the project
  • Capacity building and coaching business incubatees on financial matters
  • Support the development and analysis of budgets, preparing periodic reports that compare
    budgeted costs to actual costs.
  • Advise management about issues such as resource utilization, tax strategies, and the
    assumptions underlying budget forecasts.
  • Support the internal and external auditing processes with an aim to close identified gaps.
  • Ensure that project finance policies and procedures are in harmony with the country financial and admin policies and procedures; and are make sure they are understood by staff.
  • Ensure effective, timely and accurate functioning and monitoring of the financial software system including maintaining the completeness and integrity of data within the system, compliance, generating necessary reports and authorising monthly data compilation in the
    system.
  • Undertake banking duties as needed by the project
  • Cash planning through preparation of weekly and monthly cash flow forecasts and generation
    of the cash flow statements as required
  • Reconcile bank statements on a monthly basis
  • Ensure that donor and institutional accounting requirements are adhered to and financial
    reports are submitted on time
  • Prepare income and expenditure narrative and financial reports for the Finance and
    Administration Manager.
  • Support the budget preparation and proposal writing efforts through provision of information
    and advice during the budget preparation and proposal writing processes.
  • Collaborate with the Administration/Operations to ensure that all AAH-I Business incubator
    assets at the field base are recorded and properly maintained with adequate security.
  • Development and monitoring of the field base recharge mechanisms and
    advise management
    on cost effective proposal reviews
  • Ensure compliance with necessary legal and statutory financial reporting in country,
    recommending change to procedures where required.
  • Lead on field base audits and follow up on recommendations. Ensure information is provided to
    the external and/or internal auditors as required during the audit process and follow up to close
    any identified audit gaps.
  • Contribute to the design of and oversee the preparation of regular (weekly/monthly/quarterly)
    management reports to meet the needs of FAM, country programme, and also meet the
    requirements for regular reporting set by the Donor, ensuring timeliness and accuracy.
  • Oversee preparation and consolidation of UNHCR financial report for the location.
  • Assess finance staff gaps within the team and advice the Area Manager.

    Qualifications and Experience
  • A bachelor’s degree in Commerce, Finance or Business Administration.
  • Certified Public Accountant with a valid professional membership.
  • At least 3 years’ experience in a similar role preferably in a camp setting
  • At least 3 years’ experience in Business incubation

    Desirable Skills
  • UNHCR Field experience.
  • Knowledge and exposure to the social and cultural values of the region concerned.
  • Proficiency in local language(s).
  • Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results

    Additional Skills & Competences
  • Able to follow set procedures and instructions under limited supervision.
  • Ability to formulate recommendations to improve accounting systems.
  • Good familiarity with Microsoft Office packages and PASTEL accounting software
  • Good communication and interpersonal skills.
  • Good analytical skills with good attention to detail
  • Excellent team-player, resilient and self-energizing for the field posting.
  • Commitment to and understanding of AAH-I’s vision, mission, and values.

    How to Apply
  • Interested candidates should email application letters and CVs (with 3 referees) addressed to
    recruitkenya@actionafricahelp.org to be received by 30th April, 2019.
  • The email Subject Line must show the job
    title of the position applied for. AAH-K is an equal-opportunity employer.
  • We thank candidates for their high
    interest in the opportunities we publish on our website.
  • Due to the high number of applications we receive, we will only get back to shortlisted candidates.
  • AAH-K does not charge a fee at any stage of the recruitment process nor does it use recruitment agents.
  • Selection will be done on a rolling basis.
  • For more information and job application details, see; AAH Business Incubator Finance and Admin Officer Jobs in Kenya

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