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Country » South Sudan

Job Vacancy: Administrator

Scope of Responsibilities

The administrator in the capital supports an effective and progressive Human Resource Management(HRM) organisation in collaboration with the Human Resource Coordinator.

She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.

Implements MSFCH policies and develops management procedures and tools

Participates to HRM structures and administrative matters with HR Coordinator

Ensures strict compliance with MSF guidelines, standards, policies and procedures for the mission

Supervises all movement of personnel and all related formalities

Oversees visa application/renewal process for international staff

Works closely with Finance Department on per diem preparation for international staff

Ensures proper accommodation facilities for international staff, maintenance and related services

Ensures files and databases are up to date at all time

Participates in the preparation of budgets

Makes sure staffing is adequate in the admin department to respond to operational needs

Supervises administrative assistant and manages team of cooks and cleaners

Ensures and applies a qualitative recruitment process when needed

Ensures regular meetings and acts as a source of information to the HR coordinator

Recruitment criteria

Degree or Higher Diploma in Business Administration from a recognized institution

Minimum 2 years relevant experience with demonstrated skills administration

Excellent computer skills

Excellent command of written and spoken English

Management/Supervisory skills

NGO experience will be an added value

Personal Qualities

Open-mind person with very good organizational, negotiation, problem solving, leadership and communication skills

Ability to listen, diplomatic, service and solution oriented

Flexibility, ability to work in a multi-disciplinary and multi-cultural environment

Able to work to strict deadlines and under pressure

Good team player

Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email MSFCH-Juba-FinHRAssistant-Nbo [at] geneva.msf.org

Short-listed candidates will be invited to an interview.

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